Arts Educator Emergency Relief Fund

New York City Arts in Education Roundtable Awards Over 330 Grants from the Arts Educator Emergency Relief Fund
nycaieroundtable.org/2020/10/06/new-york-city-arts-in-education-roundtable-awards-over-330-grants-from-the-arts-educator-emergency-relief-fund/

 

The NYC Arts in Education Roundtable is proud to establish the Arts Educator Emergency Relief Fund. This fund will award one-time, unrestricted grants up to $1,000 to teaching artists and arts education administrators who are facing serious financial hardship due to the COVID-19 crisis. This fund is made possible by the generous support of the New York Community Trust, including funding from the NYC COVID-19 Response and Impact Fund in the New York Community Trust, and the Booth Ferris Foundation. The goal of this fund is to provide critical assistance to New York City’s arts education community, which has been among the most impacted by the COVID-19 pandemic.

Application is Closed. 

 

 

 

 

 

 

 

These unrestricted cash grants are intended to support teaching artists and arts education administrators with:

  • Lost wages and earnings;
  • Medical and healthcare expenses;
  • Childcare and eldercare;
  • Rent and mortgage payments;
  • Food, utilities, and other living expenses.

Recipients for the award will be selected by a review panel based on a brief application until all funds have been exhausted within the award cycle. A minimum of 330 grants will be awarded; additional award cycles may open as funding allows. Full application criteria can be found below under “Applicant Criteria”. Priority in grant selection will be given to applicants from communities most impacted by COVID-19 including Black, Indigenous, and People of Color, immunosuppressed, low-income, non-gender conforming, genderqueer, transgender-identifying practitioners, and practitioners with disabilities. In support of our work to dismantle white supremacy within our organizations, schools, and communities, we are committing to granting at least $100,000 to Black arts education practitioners. 

The application will open on Monday, August 10, 2020 at noon EDT. The grant timeline is as follows:

  • Application Announcement: August 4, 2020
  • Application Opens: August 10, 2020 at noon EDT
  • Application Closes: August 21, 2020 at 11:59pm EDT
  • Applicants Notified: September 10, 2020
  • Funds Dispersed: September 11-25, 2020

IMPORTANT: Please review the application and FAQs below before completing your application.

If your question is not covered in the FAQs, please contact us at relief@nycaieroundtable.org. Due to the expected high volume of applications, we may not be able to respond to every question we receive. Thank you for your understanding.

If you are interested in donating to the fund to help expand its impact, please contact Kimberly Olsen at kolsen@nycaieroundtable.org or click the donate button button.

 


 

Applicant Criteria

To receive support from this fund, you must meet the following eligibility requirements:

1) Be an arts education practitioner as defined by one of the following:

  • Teaching artist or teaching artist assistant working with students in NYC public, private, and charter schools; colleges/universities; and/or NYC community groups such as senior centers, libraries, religious institutions, prisons, veteran centers, or the like;
  • Full-time or part-time arts administrator working in an Education and/or Community Engagement department within a non-profit organization or community-based organization;
  • Full-time or part-time arts administrator working for an arts education non-profit organization.

Note: If you worked as an arts education practitioner at some point between June 2019 and the present, but are currently furloughed or laid off, you are eligible to apply for this grant.

2) Be based and/or working in the metro-New York City area defined as:

  • 5 boroughs: Manhattan, Queens, Staten Island, Brooklyn, and the Bronx;
  • Long Island: Nassau and Suffolk County;
  • Upstate NY: Westchester, Orange, and Rockland County;
  • Northern New Jersey: Bergen, Hudson, Union, and Essex Counties.

3) Demonstrate employment in the field of arts education between June 2019 and present, via one of the following options:

  • Copy of pay stub;
  • Screenshot and URL showing your name listed among the education staff on a company’s website;
  • Completion of a supplemental form with signature of current or past employer. (Note: Form updated on August 7 to fix missing field).

Note: NYC Arts in Education Roundtable reserves the right to contact employers to verify information provided in an application if deemed necessary.

4) Have reported at least 30% loss in income from March 15 to August 10, 2020 as a direct result of COVID-19 school closures and cancelled classes;

5) Be 18 years of age or older;

6) Cannot be a current employee, board member, or immediate family member of an employee or board member of the NYC Arts in Education Roundtable;

Priority in grant selection will be given to applicants from communities most impacted by COVID-19 including Black, Indigenous, and People of Color, immunosuppressed, low-income, non-gender conforming, genderqueer, transgender-identifying practitioners, and practitioners with disabilities. In support of our work to dismantle white supremacy within our organizations, schools, and communities, we are committing to granting at least $100,000 to Black arts education practitioners. 

If awarded, you must be able to provide:

  • W-9 with social security number (SSN), employer identification number (EIN), or an individual taxpayer identification number (ITIN)
  • Bank Account Number and Routing Number

 


 

FAQs

To apply, you must submit an application through Submittable. The application will open on August 10 at noon EDT. Click here to access a copy of the application questions: https://docs.google.com/document/d/1m4H-uphbj7LTWDfyBwL53oX2MzBwBtzUCaL5aTl0sEw/edit?usp=sharing

If you need a paper application, please email relief@nycaieroundtable.org.

To be eligible to receive support from this fund, you must:

1) Be an arts education practitioner as defined by one of the following:

  • Teaching artist or teaching artist assistant working with students in NYC public, private, and charter schools; colleges/universities; and/or NYC community groups such as senior centers, libraries, religious institutions, prisons, veteran centers, or the like;
    Full-time or part-time arts administrator working in an Education and/or Community Engagement department within a non-profit organization or community-based organization;
    Full-time or part-time arts administrator working for an arts education non-profit organization.

2) Be based and/or working in the metro-New York City area defined as:

  • 5 boroughs: Manhattan, Queens, Staten Island, Brooklyn, and the Bronx;
  • Long Island: Nassau and Suffolk County;
  • Upstate NY: Westchester, Orange, and Rockland County;
  • Northern New Jersey: Bergen, Hudson, Union, and Essex Counties.

3) Demonstrate employment in the field of arts education between June 2019 and present, via one of the following options:

  • Copy of pay stub;
  • Screenshot and URL showing your name listed among the education staff on a company’s website;
  • Completion of a supplemental form with signature of current or past employer.
    Note: NYC Arts in Education Roundtable reserves the right to contact employers to verify information provided in an application if deemed necessary.

4) Have reported at least 30% loss in income from March 15 to August 10, 2020 as a direct result of COVID-19 school closures and cancelled classes;

5) Be 18 years of age or older;

6) Cannot be a current employee, board member, or immediate family member of an employee or board member of the NYC Arts in Education Roundtable;

Priority in grant selection will be given to applicants from communities most impacted by COVID-19 including Black, Indigenous, and People of Color, immunosuppressed, low-income, non-gender conforming, genderqueer, transgender-identifying practitioners, and practitioners with disabilities. In support of our work to dismantle white supremacy within our organizations, schools, and communities, we are committing to granting at least $100,000 to Black arts education practitioners. 

An arts education practitioner is defined as the following:

  • Teaching artist or teaching artist assistants working with students in NYC public, private, and charter schools; colleges/universities; and/or NYC community groups such as senior centers, libraries, religious institutions, prisons, veteran centers, or the like;
  • Full-time or part-time arts administrators working in an Education and/or Community Engagement department within a non-profit organization or community-based organizations;
  • Full-time or part-time arts administrators working for an arts education non-profit organization.

Applications received during this award cycle will be reviewed between August 24, 2020 and September 4, 2020.

You will be notified via email about the status of your application by September 10, 2020.

The application should take approximately 60 minutes to complete.

Funds will be dispersed between September 11, 2020 and September 25, 2020. Along with your award notification, you will receive directions on how to share information about funds disbursement.

If your application is accepted, you will need to provide the following information and documentation to process digital payment:

  • W-9 with social security number (SSN), employer identification number (EIN), or an individual taxpayer identification number (ITIN)
  • Bank Account Number and Routing Number

We’ll send you a contract and W-9 by email. Upon receipt of these materials, we’ll process your funding, and it will be directly deposited into your bank account within 3-5 days. We are only able to distribute relief funding by direct deposit.

$500 or $1,000. Grant awards will be designated based on what you select in the application.

A complete application will include the following documents:

  • A bio (500 words or less), resume, or CV that demonstrates you are a teaching artist and/or arts education administrator with a sustained commitment to your work, career, and a public audience.
  • A document that demonstrates your employment in the field of arts education at some point between January 2019 and August 2020. The following documents will be accepted as proof of employment:
    • Pay Stub;
    • Screenshot and URL showing your name listed among the education staff on a company’s website;
    • Complete a supplemental form with signature of current or past employer. (Note: Form updated on August 7 to fix missing field).

If your application is accepted, you will need to provide the following information and documentation to process digital payment:

  • W-9 with social security number (SSN), employer identification number (EIN), or an individual taxpayer identification number (ITIN)
  • Bank Account Number and Routing Number

Please click here to access.

Please note, this form was updated on August 7, 2020 to correct a missing field. We apologize for any inconvenience.

Each application will be reviewed by an external committee of arts education practitioners to determine whether it meets the following criteria for eligibility:

  • Be an arts education practitioner (see definition under Applicant Criteria);
  • Be based and/or working in the metro-New York City area (see definition above under Applicant Criteria);
    Demonstrate employment in the field of arts education between June 2019 and present;
  • Have reported at least 30% loss in income from March 15 to August 10, 2020 as a direct result of COVID-19 school closures and cancelled classes;
  • Be 18 years of age or older;
  • Cannot be employees, board members, or immediate family members of employees or board members of the NYC Arts in Education Roundtable;

Recipients for the award will be selected by a review panel based on a brief application until all funds have been exhausted within the award cycle. Priority in grant selection will be given to applicants from communities most impacted by COVID-19 including Black, Indigenous, and People of Color, immunosuppressed, low-income, non-gender conforming, genderqueer, transgender-identifying practitioners, and practitioners with disabilities. In support of our work to dismantle white supremacy within our organizations, schools, and communities, we are committing to granting at least $100,000 to Black arts education practitioners.

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Yes, you will receive a 1099 form by mail in early 2021. This is based on current federal tax laws, which may be subject to change. In accordance with current laws, the Roundtable will be required to send a 1099 form to any grant recipient whose funds equal or exceed $600. Grantees are responsible for any and all tax liabilities incurred as a result of the grant award. For additional questions regarding tax liabilities, please consult with a tax professional.

At this time, grants will be awarded on a one-time basis. A minimum of 330 grants will be awarded; additional award cycles may open as funding allows. If your application is not accepted in this award cycle and another award cycle is opened, you will be eligible to re-apply.

Due to capacity, the Roundtable cannot review application drafts. Please send specific questions to relief@nycaieroundtable.org.

Yes, your personal information is secure. The Roundtable is using Submittable, an online application portal.You can learn more about Submittable’s security procedures by visiting www.submittable.com/security, which details their compliance with a wide range of privacy statutes.

In compliance with government regulations, the Arts Educator Emergency Relief Fund is counted as taxable income and must be reported to the Internal Revenue Service (IRS). Grantees must submit a W-9 form in order to be eligible to receive funds.

Yes, both independent contractors (i.e. you receive a 1099 from the employer) and employees (i.e. you receive a W-2 from the employer) are eligible for this fund.

Answers may vary by state of residence. Please contact your state unemployment agency for more information.

Individuals must submit a Tax Identification Number to be eligible to apply, which can include any of the following: social security number (SSN), employer identification number (EIN) or an individual taxpayer identification number (ITIN). Additionally, individuals must submit an IRS W-9 form.

Check that all required fields are complete in your application. If all required fields have been completed, please contact Submittable at support@submittable.com directly.

Eligible applicants must be based and/or working in the metro-New York City area defined as:

  • 5 boroughs: Manhattan, Queens, Staten Island, Brooklyn, and the Bronx;
    Long Island: Nassau and Suffolk County;
    Upstate NY: Westchester, Orange, and Rockland County;
    North New Jersey: Bergen, Hudson, Union, and Essex Counties.

If you live and work outside of these boroughs or counties, you are not eligible for this fund.

Yes, please click here to access a Google Doc version of the application: https://docs.google.com/document/d/1m4H-uphbj7LTWDfyBwL53oX2MzBwBtzUCaL5aTl0sEw/edit?usp=sharing

If your primary residential and/or work address is in the eligible boroughs or counties, you are eligible to apply for the fund even if you are temporarily residing elsewhere.

Banking information must reflect the identity of the applicant. Do not use the name of an entity or other individual. The Roundtable can only deposit funds in an account belonging to the applicant.

Awarded funds are not restricted and can be used at the discretion of the grantee.

Your personally identifiable information, including your banking information and IRS Form W-9, will only be accessed by the NYC Arts in Education Roundtable’s Executive Director and the Relief Fund Project Manager for the purposes of processing grant awards.

The narrative information you provide in your application is viewed only by the selection of review panelists, who follow strict confidentiality regulations in application review, and will be retained for the Roundtable’s records.

The Arts Educator Emergency Relief Review panel is composed of members from our Board of Directors, the Roundtable’s Executive Director, and select members from our Teaching Artist Affairs Committee and Taskforce for Equity & Inclusion.

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Special Thanks

The NYC Arts in Education Roundtable’s Arts Educator Emergency Relief fund is funded by the generosity of the New York Community Trust and the Booth Ferris Foundation.

 

 

 

 

About the NYC Arts in Education Roundtable: The New York City Arts in Education Roundtable improves, advances, and advocates for arts education in New York City. We are a community of organizations and individuals that shares information, provides professional development, and communicates with the public to promote our work in schools and beyond. Founded in 1992, the Roundtable produces a major annual conference, Face to Face; monthly professional development programs; a destination website; and other activities, in addition to ongoing advocacy and communications efforts for over 1,000 individuals and member organizations.

The New York City Arts in Education Roundtable is committed to equity, inclusion, and justice. We acknowledge our complicity in the long history of systemic racism within our country and the institutions of power in our city. We will continue to work to dismantle white supremacy within our organizations, schools, and communities. Our work here is just beginning, but we know that this has been a fight for centuries. The Roundtable has been using this set of Equity and Inclusion Values as guiding principles for our work. This working document also includes the “Key Results” we commit to accomplishing by the end of 2020. 

For more information please visit: www.nycaieroundtable.org.

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NYC AiE Roundtable