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Programs Coordinator
Center for Arts Education (CAE)


The Center for Arts Education (CAE) works to ensure that students in New York City receive quality arts instruction as  part of their K-12 education, through programs that focus on arts education, student and parent engagement,  professional development, and career exploration. CAE has recently merged with Partnership with Children (PWC),  one of New York City’s largest providers of community school programs and school-based mental health services. CAE  and PWC’s programs and approach are rooted in an understanding of the impact of trauma on children, a steadfast  commitment to antiracism, and expertise in children’s social-emotional wellbeing. 

Position Title: CAE Programs Coordinator 

Reports to: CAE Program Manager 

Schedule/Hours: Full-time: Monday-Friday, 35 hour work week. Occasional evenings and weekends.

Start Date: Immediate start 

Location: Fully remote at this time; eventually based out of PWC/CAE main office in Manhattan 

Job Description: 

CAE is seeking a motivated, flexible and positive individual to manage a variety of programs at an exciting crossroads  for the organization. The right candidate will be passionate about arts education, social-emotional learning, and  social justice, and excited to join the organization during this transitional period, with the opportunity to help shape  the future of CAE and its joint vision and programs with PWC.  


  • Collaborate with Program Manager to manage relationships with Teaching Artists (TAs), provide training and  Professional Development for TAs, and identify and audition new TAs as needed. 
  • Track program expenses within identified budgets and communicate with Program Manager on progress and  projections.
  • Coordinate various aspects of school-based arts programming. This includes:
    • Support determination of program design specifics, depending on program
    • Coordinate program scheduling and logistics with school partners and TAs
    • Co-Manage Teaching Artist roster, identify appropriate TAs for each program; collaborate with HR to  hire and orient TAs; coordinate and support TAs
    • Assist in developing, preparing and distributing program materials
    • Collect and track proper records for programs, such a lesson plans, attendance, media consent  forms, pictures of documentation, etc.
    • Purchase program supplies and ensure they are delivered to program sites
    • Support ongoing relationships with school partners
    • Creation and tracking materials for invoicing as required
  • Problem solve and troubleshoot as necessary to ensure successful program implementation
  • Facilitate the Career Development Program, an innovative program for high school seniors which places  them in creative industry internships after an intensive “Boot Camp” class led by CAE. Program work includes supporting the Program Manager with the following:
    • Communicate with partner schools and worksite mentors about program schedule and expectations;  build and manage these relationships throughout the program. Occasionally attend external  programming with partner organizations to build symbiotic, sustainable relationships. 
    • Through interview process, select the CDP student cohort each year. Ensure all necessary paperwork  and permissions are in place.
    • Facilitate “Boot Camp” and Friday Feedback sessions for students in collaboration with other CAE  staff. Plan and deliver educational content for students and oversee logistics, such as supplies and  food.
    • Provide opportunities throughout the program for students to experience the arts community in  New York City through field trips, performances, guest speakers, and other opportunities.  o Coordinate student worksite interviews and placements, and conduct site visits and check-ins to  ensure successful internship experiences for both students and worksites. 
    • Oversee the tracking of student timesheets and processing of stipend checks.
    • Collaborate on the planning and implementation of CDP graduation ceremony.
    • Assist in development and management of CDP Alumni Network.
  • Organize and complete site visits for programs. Document programs with photos and videos for  Development and Communications purposes.
  • Collaborate with Program Manager to identify and/or create content for social media, fundraising  newsletters and emails, and other marketing or promotional needs.
  • Provide support to Program Manager to identify, research, and assess the fit of potential program  opportunities. Assist with funding applications and RFPs as needed.
  • Other tasks as needed, including: preparing meeting notes and minutes; assisting with other programmatic  data collection; assisting with planning and implementation of professional development workshops,  orientations, and/or other events; assisting with the creation of promotional materials; etc.

Qualifications and Skills: 

  • Bachelor’s degree or equivalent work experience required, with at least 1-2 years of work experience;  Master’s degree in Arts Administration, Social Work or related field and/or proven experience managing  programs strongly preferred. 
  • Experience working with and within New York City Public schools and/or arts education/administration  preferred. 
  • Excellent interpersonal skills – able to build rapport with, understand the perspectives of, and respond to the  concerns and needs of Teaching Artists, DOE educators and administrators, nonprofit staff, students, and  families.  
  • Excellent written and oral communication skills, including email, telephone, and in person communications.  Ability to write well and in a variety of formats, from reports to marketing materials. 
  • Flexible worker and thinker; creative problem solver; independent, organized, and able to manage multiple  competing priorities and time-sensitive tasks. 
  • Proficiency with Microsoft Office suite. Experience with Canva, WordPress, and/or similar programs a plus. 

TO APPLY: Visit the link above to submit an application.

Partnership with Children welcomes diversity in all its forms and believes that its mission can only be achieved when  diversity is leveraged across all areas, including race, gender, gender expression, age, nationality and life  experience. Partnership with Children is committed to building a diverse and inclusive team and strongly encourages  applications from individuals of all backgrounds. Partnership with Children provides equal opportunity for all  applicants and employees.

Date posted:

July 15

Expire date

August 13

Contact email:
NYC AiE Roundtable