Roundabout Theatre Company, one of the nation’s largest not-for-profit theatres, seeks an energetic, personable individual to join the company as the Education Assistant.
This full-time position will provide general administrative and event support for all education and community partnership programming and maintain administrative protocols and procedures as they relate to financial recordkeeping, reception, and office management.
What You May Do:
- Provide general administrative and event support for all educational programs.
- Maintain current protocols and procedures as they relate to invoicing, accounts payable/receivable, and record keeping for the Education department.
- Create, distribute, and track Education department invoices, purchase orders, and accounts payable/receivable for the department.
- Maintain petty cash for the education department.
- Provide a bi-weekly report to the Director of Career Training & Operations on all financial matters related to the department.
- Maintain filing systems.
- Serve as Human Resource liaison for the education department working closely with Roundabout’s HR team.
- Maintain contact information, event attendance and program engagement records for education constituents via Tessitura.
- Maintain all office equipment, supplies, and education department spaces.
- Maintain office calendar electronically, including scheduling requests for Director of Education.
- Coordinate with Roundabout’s facilities and space management teams to schedule spaces across Roundabout’s offices and theatres.
- Schedule meetings for the department and Director of Education, take and distribute minutes.
- Contribute to weekly staff meetings and participate in staff professional development events.
- Liaise with Development department regarding Education Committee events and aid in the coordination of site visit opportunities.
- Provide education event support including catering, scheduling, and event set-up/break-down.
- Communicate with teaching artists, school representatives, external clients, and Roundabout staff via phone, email, and in-person meetings to assist with communications and programming.
- Collaborate on, maintain, and update office administrative materials related to department operations and communications.
- Collaborate with Education staff to ensure program is represented on Education at Roundabout’s social media.
- Represent Roundabout at arts education conferences, workshops, and other events.
- Other duties as assigned.
What You Should Know:
- Passionate about theatre and education.
- 1-2 years of fulltime administrative experience or customer service (experience in professional theatre and/or education is a plus).
- The ideal candidate will be extremely comfortable interacting with teenagers, educators, parents, artists, and arts education professionals, as well as working in collaborative settings.
- A general knowledge of all aspects of professional theatre.
- Knowledge of NYC public schools a plus.
- Strong organization and communication skills are necessary as well as attention to detail and the ability to prioritize multiple projects.
- Expert knowledge of Microsoft 365 (including Outlook, Word, Excel and PowerPoint) is required. Knowledge of Tessitura, Microsoft Teams, Google Suite, QuickBooks Time, Adobe InDesign, and/or Photoshop is a plus).
- Multilingual skills a plus.
- Some weekend and evening hours required.
This position reports to the Director of Career Training and Operations. This person will work remotely until later this year when our offices reopen and in-person work will resume. The salary for this job is $40,000 annually plus any overtime.
Please forward resume and cover letter in PDF or Word with salary requirements to: firstname.lastname@example.org – and use code EA0521 in the subject line.
As part of our application process, we ask that candidates consider completing a survey. This is voluntary and survey information will be anonymous and kept separate from application materials. Click on the link below to access the survey.
Roundabout celebrates the power of theatre by spotlighting classics from the past, cultivating new works of the present and educating minds for the future.
Read more about Roundabout’s work, culture, and commitment to the future at https://www.roundabouttheatre.org/about/
As a theatre company and a long-standing member of many communities, Roundabout believes in the importance of words, the impact of action, and the healing capacity of shared stories. Read about Roundabout’s social justice process HERE.
Roundabout Theatre Company is an Equal Opportunity Employer that strives to represent individuals from all walks of life in its workforce. We want our employment community to be a representation of the diverse world we live in. As such, we strongly encourage people from underrepresented groups to apply, and we ensure that every candidate who applies for a position at Roundabout Theatre Company is treated equally and fairly without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, disability status and any other factor prohibited by law. We believe diversity in our teammates is paramount to our success as a not-for-profit theatre serving all communities in New York.