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Associate Arts Program Specialist
NYC Department of Cultural Affairs


Job Description

The Department of Cultural Affairs (DCLA) is dedicated to strengthening New York City’s vibrant cultural life by providing funding and support to New York City’s cultural community, including the 34 institutions that comprise the Cultural Institutions Group (CIG) and more than 1,100 non-profit cultural organizations that receive regular annual support.  This constituency represents a diverse array of organizations – including performing arts groups, museums, theaters, zoos, botanical gardens, visual arts and film centers, community-based organizations, and arts education programs – that are central to the life of communities in every corner of New York City.  DCLA also manages a significant portfolio of cultural capital projects; provides free donated materials and supplies for arts programs and arts educators through its Materials for the Arts program; provides capacity building and technical assistance support to cultural groups; and commissions works of permanent public art through the City’s Percent for Art Program.

At this time, DCLA is seeking Associate Arts Program Specialist for the Programs Services Unit, which manages approximately $85 million annually, receiving over 1,150 applications for these funds and distributing them to 900+ organizations through a number of grant programs.  The Associate Arts Program Specialist is a key link in the agency’s relationship with City government and the cultural community, and acts as a facilitator and administrator of public monies to the cultural community and its public. As a member of the Programs unit, the Associate’s responsibilities include but are not limited to:

  • Reviewing annual grant proposals and renewal applications for cultural services from over 1,150 nonprofit arts and cultural organizations of various budget sizes and levels of administrative capacity;
  • Evaluating nonprofit organizations and cultural programs, including conducting audits of events and visiting organizations’ facilities;
  • Analyzing and evaluating organizations’ overall operating budget and fiscal health, in the context of their grant applications and ability to execute proposed programs;
  • Providing technical assistance to organizations through articulation of agency policies, guidelines and procedures, conveying panel feedback on grant applications, as well as conducting seminars, workshops and other trainings and engagements;
  • Preparing for, staffing and facilitating grant panels that occur over one-third of the year;
  • Conceiving of and facilitating new grant programs and new ways to engage the field as opportunities and funds are available;
  • Participating in regular assessment of agency programs and processes;
  • Evaluating the impact of programs administered by the agency on local communities and the sector;
  • Representing the agency at cultural events as well as meetings with other agencies or relevant stakeholders;
  • Providing guidance and some supervision to the Arts Program Specialists, as needed

Preferred Skills:

The preferred candidate must have an extensive working knowledge of non-profits and arts management and of the NYC cultural community, as well as solid computer skills.  The successful candidates must demonstrate excellent verbal and written communication and interpersonal skills; must have the ability to work productively under pressure both independently and as a team member; must exhibit strong organizational skills including the ability to handle paper flow; must be self-motivated, detail-oriented and able to manage multiple, simultaneous tasks and projects; knowledge of evaluation procedures and panel processes valued. Bilingual abilities are a plus. Experience with database systems such as Siebel, Access and Analytics is important.

Minimum Requirements

  • Five years of full-time experience in planning, coordinating, budgeting, producing, organizing, administering or directing a cultural program or a cultural institution; or
  • Four years of full-time experience as a practitioner in any of the performing or visual arts plus at least one year of experience described in (1) above; or
  • A baccalaureate degree issued by an accredited college, including or supplemented by 24 credits in one of the visual or performing arts or in arts management plus one year of full-time experience as described in 1 above; or
  • Education and/or experience equivalent to “1” or “2”  or “3” above. However, all candidates must have at least one year of experience as described in 1 above. Experience of a substantial nature will be considered on a pro-rated basis, if it is not full-time.

Additional Information

Note: Only those candidates under consideration will be contacted. No phone calls. For more information about DCLA, visit us at

All appointments are subject to OMB approval.


To Apply

Click “Apply Now” on the website linked above.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Date posted:

May 15

Expire date

June 30

Contact email:

NYC AiE Roundtable