Tom O’Connor Consulting Group, LLC was founded in 2015, and is a New York City-based consultancy for arts and cultural institutions and leaders, offering two integrated services: organizational strategy and executive search, each guided by a seasoned team of arts professionals. Our clients represent a full range of artistic genres, budget categories, business models, geographies, and cultural contexts. What unifies them is that they are all mission-driven organizations building community through arts and culture. We share their passion. Our Executive Search offerings originally began focused exclusively in Marketing and Audience-centric roles, and have since expanded to include Executive Leadership, Development, Artistic, Operations, HR/People and Culture, and other related areas.

Tom O’Connor Consulting Group seeks a Search Operations and Research Assistant to support our growing Executive Search practice, coordinating various operational and research functions for the smooth and effective execution of our search processes. This individual will be responsible for gathering accurate, credible information (including contact information) to expand our database and fuel our outreach to prospective candidates. They will also coordinate logistics within the search process from posting of position profiles, to receipt of applicant materials, to coordination of interviews.

This is a prime opportunity for an incredibly detail-oriented individual capable of maintaining a high degree of confidentiality, and who wishes to join a growing start-up serving the arts and culture space. The role will allow the successful candidate to collaborate with and learn from industry leaders, and will receive regular direction from the Director of Search Operations & Community and Vice President of Executive Search, and work closely with the Search Associate.

Research for Prospective Candidates (60%)

• Execute research strategies in multiple disciplines/domains simultaneously while aggregating a high volume of data
• Develop lists of target organizations and companies that align with our clients’ objectives, budgets, locations, or other factors as possible sources of prospective candidates
• Enter, update, and retrieve candidate information ensuring accurate, up-to-date information is maintained in our applicant tracking system
• Deliver on immediate research needs while maintaining long-term research projects

Coordination of Search Outreach (20%)

• Distribute position announcements via approved job boards and appropriate social media sites and communities
• Support email outreach efforts as guided by Director of Search Operations & Community
• Attend Search Team meetings to understand client needs and search progress to maximize outreach efforts for each project’s unique situation

Overall Company/Team Engagement (10%)

• Take part in weekly full team meetings to understand company objectives, stay abreast of client and industry trends, and collaborate on the evolution of services
• Participate in gathering and recommending material for periodic newsletters, company social media channels, and company podcast
• Engage in TOCG teamwide trainings and retreats to participate in company growth and evolution

Personal & Career Advancement (10%)

• Pursue learning opportunities to expand your skills and improve company processes and systems
• Approach challenging tasks that will serve company goals while pushing you out of your comfort zone—and potentially illuminate future career opportunities (hopefully with us!)
• Continually set measurable goals for your own performance, and increase your aptitude with giving and receiving feedback

There is no formal deadline, and we would like for this role to begin as soon as possible.

To apply, visit the online application and submit your materials. In your cover letter, explain how your background, experience, and relevant skills align with the desired qualities for this role, highlighting any direct experience with similar roles and institutions. No phone calls, please. Finalists may be asked to complete a written and verbal communication assignment with compensation for time spent.