Arts Horizons is one of the leading arts-in-education agencies serving New York, New Jersey, and the greater NYC metropolitan area. Our professional teaching artists offer a variety of fully customizable in-person, virtual, and hybrid arts programs including artist-in-residencies, live performances, professional development, and family workshops. Arts Horizons is a registered 501(c)(3) non-profit organization dedicated to transforming lives by creating equitable opportunities for people of all ages and abilities to engage in the arts.

The Operations Coordinator position will be for 20 hours/week ONSITE at the Arts Horizons office in Englewood, NJ. The schedule can be flexible during business hours M-F between 8:00am and 5:00am. The position will support nonprofit office and virtual operations to ensure that tasks are accomplished efficiently and effectively. They will provide database support using QuickBooks to assist Accounts Payables and Accounts Receivables. They will oversee organization registrations, execute purchasing, and manage relationships with key vendors. They will streamline operational procedures, assist with special events and conduct research for new initiatives for quality improvement in our day-to-day operations. The position will report to the Executive Director and will work closely with the Finance Manager Consultant and Program Managers.

POSITION DUTIES

• Database entry in QuickBooks for Accounts Receivables to generate and issue monthly invoices
• Support Accounts Payables to enter vendor bills and artist invoices in QuickBooks
• Liaise with vendors and execute purchasing
• Ensure that office equipment is maintained properly
• Serve as a point person with vendors for office technology systems and platforms and coordinate training with staff
• Conduct research for new technology and initiatives for quality improvement in our day-to-day operations.
• Document and file paperwork in digital, cloud based and paper formats
• Coordinate logistics for trainings, special projects, and events
• Support with grants and donor management tasks
• Assist to upload digital content on website and social media channels

QUALIFICATIONS

• Knowledge of QuickBooks preferred
• Ability to effectively manage time and meet deadlines
• ability to communicate effectively, both orally and in writing.
• Ability to analyze administrative, financial, and technical problems and recommend effective solutions
• Background and/or interest in arts, education, and/or non-profit organizations
• Detail-oriented & able to work flexibly & collaboratively across different departments
• Marketing and Social Media Skills a plus

Please e-mail thoughtful cover letter, resume, to:

Dena Isles, Executive Director
dena@artshorizons.org
No phone calls please

Deadline:  Thursday December 15^th, 2022