Arts Horizons is one of the leading arts-in-education agencies serving New York, New Jersey, and the greater NYC metropolitan area. Our professional teaching artists offer a variety of fully customizable in-person, virtual, and hybrid arts programs including: artist-in-residencies, live performances, professional development, and family workshops. All programs are designed to reinforce State Learning Standards and NYC Blueprint for Teaching and Learning in the Arts. Arts Horizons is a registered 501(c)(3) non-profit organization dedicated to transforming lives by creating equitable opportunities for people of all ages and abilities to engage in the arts.

The Finance Office Assistant position will be for 20 hours/week onsite at the Arts Horizons office in Englewood, NJ. The Finance Office Assistant will oversee accounts receivables by issuing invoices and following up on outstanding collections. They will support accounts payables for artists and vendors by reviewing and entering bills into QuickBooks. They will support supply orders for the program department as well as purchasing for the office. The position will report directly to the Executive Director and will work closely with the Finance Manager Consultant and Program Department Heads.

POSITION DUTIES

• Oversee Accounts Receivables ogenerate monthly invoices for school and community partners using QuickBooks
  • issuing monthly invoices school and community partners
  • follow up on outstanding collections
• Support Accounts Payables
  • Work with Program Department to review and Enter Artist Invoices
  • Enter Vendor Bills into QuickBooks
• Liaise with vendors and execute purchasing for the Program Department and Office Supplies/Equipment
• Document and File paperwork for A/R and A/P
• Support Program Department and Office Budget processes
• Assist with the Annual Audit, registrations, and other financial operations

QUALIFICATIONS

• Knowledge of QuickBooks required
• Ability to effectively manage time and meet deadlines
• Ability to communicate effectively, both orally and in writing.
• Background and/or interest in arts, education, and/or non-profit organizations
• Detail-oriented & able to work flexibly & collaboratively across different departments

Please e-mail cover letter, resume, and any supplemental documents to:

Dena Isles, Executive Director
dena@artshorizons.org
No phone calls please

Deadline: Friday, October 21, 2022