Lifetime Arts is a national nonprofit dedicated to advancing creative aging practices that enhance the health and well-being of older adults. Since our founding in 2008, we’ve envisioned a world free from ageism and social isolation, where creative aging is recognized as a fundamental right and vital to healthy aging. Through training, partnerships, and advocacy, we promote meaningful arts engagement for older adults, reduce social isolation, and foster intergenerational connections. We collaborate with libraries, arts organizations, museums, senior centers, veterans homes, and healthcare providers to deliver programs that reshape perceptions of aging and highlight the power of creativity in lifelong learning. To date, we’ve trained over 10,000 professionals, launched 1,000+ creative aging programs in 44 states, and built a national network of 6,000+ supporters.

Lifetime Arts is seeking a detail-oriented and experienced fully remote, part-time Controller to join our team. The Controller will oversee the financial health of the organization by managing day-to-day accounting operations, maintaining accurate financial records, and supporting HR and compliance activities. This role requires a highly organized individual who can manage multiple priorities and work collaboratively with the executive team, auditors, and other staff members.

This fully remote position is part-time, 20-24 hours/week. The Controller reports to the Executive Director.

• Accounting and Financial Management:
  • Manage all aspects of accounts receivable (A/R) and accounts payable (A/P), including invoicing, bill payments, payroll, and credit card expense tracking.
  • Maintain accurate financial records and coding in QuickBooks, ensuring timely report generation and data integrity.
  • Prepare standard monthly financial reports, including cash flow analysis and board reports.
  • Support ad hoc financial reporting and analysis as requested by the executive team.
• Budgeting and Vendor Relations:
  • Assist with pre-budget planning and contribute to the development of the annual budget.
  • Collaborate with the Executive Director and Development staff on financial aspects of grant applications and reporting.
  • Communicate with vendors regarding payment terms, invoicing questions, and other financial concerns.
  • Maintain CRM entries to track invoices, individual giving, and grant and ensure payments are accurately recorded.
• HR and Benefits Administration:
  • Manage onboarding processes, including handling employee health insurance, 401k administration, and other benefits through Justworks PEO.
  • Assist in the development and execution of HR and financial operational policies with support from Executive Director and HR specialists through PEO service.
  • Oversee company insurance policies and manage audits related to benefits and compliance.
• Compliance and Audits:
  • Work with external auditors on the annual audit, including Form 990 filings and preparation of financial statements.
  • Act as a liaison with state agencies regarding invoicing procedures and regulatory requirements.
• Team Collaboration and Reporting:
  • Attend weekly staff meetings, weekly check-ins with the Executive Director, and other meetings as needed to clarify financial tasks and align on priorities.
  • Maintain and organize financial documents within the Google Finance Drive, ensuring timely sharing of contracts and relevant materials across the organization.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• Minimum of 5+ years of accounting/finance experience, preferably in a nonprofit environment.
• Proficiency in QuickBooks, Google Suite, and Microsoft Office (especially Excel).
• Proficiency in Customer Relationship Management (CRM) systems like EveryAction, HubSpot or equivalent software is preferred.”
• Experience with HR platforms (such as Justworks) and familiarity with employee benefits management.
• Strong attention to detail, organizational skills, and ability to manage multiple tasks.
• Excellent communication skills, both written and verbal.
• Experience with grant management and reporting is a plus.

Compensation:

• $45K – $55K, commensurate with experience
• A modest stipend to cover any necessary technology needs for remote work
• Accrued sick leave, paid vacation time, and observance of federal holidays

Submit application at this link.

Application and Interview Process

• October 29 – November 12: Application open, reviewed on a rolling basis
• November 12 – 18: Applications reviewed
• November 20 – 21: First round of interviews
• November 22: Finalists Notified
• November 25 & 26: Final interview
• November 27: Offer letter sent to candidate
• December 9: Start Date (preferred)