We use cookies to make your site experience better. Tracking cookies enables us to provide a functional Accessibility Toolbar, and easily log into your account (if you have one). For more information on how we use your data, read our privacy policy.

NYC Arts in Education Roundtable

Face to Face 2026 Registration Coordinator

New York City Arts in Education Roundtable

Salary: $27/hr

Type of Position:

Job Type:
Hybrid

Application Post Date:

Application Deadline: February 13, 2026

About Our Organization

About the New York City Arts in Education Roundtable: 

The New York City Arts in Education Roundtable is a service organization and a community of arts education practitioners that shares information, provides professional development, and communicates with the public to promote our work in schools and beyond. The Roundtable produces a major annual conference, Face to Face; monthly professional development programs; a destination website; and other activities, in addition to ongoing advocacy and communications efforts to improve and advance the state of arts education. 

Job Position Summary

COMPENSATION: $27/hr

HOURS: 1-3 hrs week of March 23; 4 hrs week of March 30; 30 hours week of April 6 (see specific dates and times below)

DURATION: Mid March – April 9, 2026

LOCATION: In-person at ART/NY + Shepard Hall, City College of New York, with some meeting hours taking place virtually

EMPLOYMENT CLASSIFICATION: Independent Contractor

Roles & Responsibilities

Responsibilities of the Registration Coordinator include:

On-Site Registration and Check-In Oversight

  • Oversee the check-in process for 400+ conference attendees at the in-person Face to Face conference on April 8 & 9, 2026 (April 8 from 7:00am-6:00pm; April 9 from 7:30am-7:00pm)
  • Manage rotating volunteers assigned to the registration/check-in area and delegate assignments at stations throughout each day
  • Greet attendees flagged as special guests and notify designated staff members upon their arrival
  • Provide support for attendees checking in, including troubleshooting attendees missing from registrant rosters and processing walk-up payments in the Roundtable’s Neon CRM platform
  • Monitor and replenish check-in supplies as needed
  • Provide updates to Roundtable staff as needed from the check-in area
  • Support strike/cleanup and return of all equipment and supplies to the appropriate parties at end of conference on April 9, 2026

Onboarding and Conference Preparation

    • Attend virtual onboarding sessions via Zoom with Programs Director to prepare for conference days
    • Attending an all-staff production schedule walk-through meeting (virtual on Zoom) to be scheduled based on team availability (week of March 23)
    • Supporting assembly, printing, packing, and load-in of all conference materials prior to conference at ART/NY on:
  • Thursday, April 2 from 1:00 – 5:00pm
  • Monday, April 6 from 11:00am – 3:00pm
  • Assist with conference load-in and setup on April 7, 2026 from 12:00 – 4:00pm on site at CCNY
  • Performing other duties as reasonably instructed by the Programs Director, staff, or Conference Committee Chairs

How to Apply

TO APPLY

To apply, please email a resume to kkeck@nycaieroundtable.org with “Registration Coordinator” in the subject line. Applications will be accepted through Friday, February 13, 2026. The Roundtable will contact only those applicants invited to interview.

Please note that all candidate interviews will be conducted via Zoom meeting (https://zoom.us/). The NYC Arts in Education Roundtable can also provide candidates with reasonable accommodations, as needed.

Commitments to Equity, Diversity, and Inclusion: The New York City Arts in Education Roundtable is committed to equity, inclusion, and justice. We acknowledge our complicity in the long history of systemic racism within our country and the institutions of power in our city. We will continue to work to dismantle white supremacy within our organizations, schools, and communities. We offer these commitments to our membership and the arts education field: The Roundtable is committed to eliminating barriers and revealing pathways to cultural equity and inclusion in arts education, through our programming and our membership. The Roundtable is committed to eliminating barriers to advancement for professionals from underrepresented communities. The Roundtable is committed to responsive listening and transparency so that not only are we sharing our “best practices” but our challenges and questions as well. The Roundtable is committed to advocating for professional wages, employment benefits and fair working conditions for arts education practitioners’ quality and standard of living. The NYC Arts in Education Roundtable is an Equal Opportunity Employer that strives to represent individuals from all walks of life in its workforce. We want our employment community to be a representation of the diverse world we live in. As such, we strongly encourage people from underrepresented groups to apply, and we ensure that every candidate who applies for a position at the NYC Arts in Education Roundtable is treated equally and fairly without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, disability status and any other factor prohibited by law. We believe diversity in our teammates is paramount to our success as a not-for-profit serving all communities in New York.