The Queens Museum is dedicated to presenting high-quality arts and educational programming for the people of New York, particularly the residents of Queens, a uniquely diverse ethnic, cultural, and international community. The Museum’s work honors the history of our site and the diversity of our communities through a wide-ranging and integrated program of exhibitions, educational initiatives, and public events. In this current moment of uncertainty, we recognize that museums should serve as places of care; not just for their collections, but for their communities, staff, and artists. The Queens Museum strives to be a cultural institution that is open, responsive, inclusive, and empathetic.

Queens Museum seeks a well-organized Development Assistant to support the day-to-day operations of the Development Department across all capacity-building initiatives. The Assistant will be responsible for maintaining the Salesforce donor database, processing acknowledgment letters, gifts, and memberships, conducting prospect research, and supporting special events. The Development Assistant reports to the Individual Giving and Events Manager and works closely with all members of the Development team.

Essential Functions

• Manage the donor database, update donor records, record and process gifts and other income, and conduct regular audits of data
• Draft timely acknowledgments for donors
• Provide broad and general administrative support (e.g. scheduling, meeting agendas, and minutes)
• Assist the Development Team in planning all fundraising events, including the Annual Gala
• Support and attend donor engagement and cultivation events
• Assist with large mailings and other fundraising and communications campaigns
• Assist the Development Team with grants, proposals and reports, including document gathering and additional writing as needed
• Assist with planning and coordination of space rentals and other external special events
• Help with membership fulfillment and the Museum’s Adopt-a-Building program

This list represents the essential functions of the role, this list does not constitute an exhaustive list of job functions

Competencies

• Demonstrates initiative, resourcefulness, and a creative approach to problem-solving
• Thrives in culturally diverse settings
• Displays a high level of support for colleagues, and builds professional and respectful relationships with others
• Adaptability and flexibility
• Ability to work independently and as a team player in a fast-paced environment
• Ability to think creatively, synthesize information effectively, and tailor information to appeal to a broad spectrum of funder interests.

Qualifications

• Experience with Customer Relationship Management systems (Salesforce/Veevart preferred)
• Excellent writing, editing, and proofreading skills
• Proven ability to meet deadlines, and work independently and as part of a team on multiple concurrent projects
• Dedication to quality control and attention to detail

Requirements

• Prior work experience in nonprofit fundraising or administration (including internships and work-study programs)
• Availability to work onsite at the Queens Museum on nights and weekends as needed
• Strong computer skills, proficient in Microsoft Suite and Google Workspace, and CRM/fundraising databases (Salesforce/Veevart preferred)

Submit the following application materials through our online careers portal:

1. A resume outlining your work experience
2. A Cover letter describing your interest in this position

Please note that due to the high volume of applications, only complete applications including a cover letter will be considered for an interview.Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role

Interview Process

• Introductory interview (Zoom)
• Second interview (onsite at QM)
• Final Interview (onsite at QM)

Please note that while careful consideration will be given to each submission, the Museum will only contact those applicants whose knowledge, skills, and work experience best meet the requirements of the position.