Programs Coordinator

Type of Position:   Full Time

Salary:   $40K-$42.5K

Job Type:    Hybrid

Application Post Date:   October 22, 2021

Application Deadline:   November 5, 2021

About Our Organization

Committed to advancing arts equity in NYC and beyond, for twenty years, Opening Act has actively centered the voices of students of color through free, high-quality theater programming.


Job Position Summary

Opening Act is seeking an arts educator with administrative experience to become its full-time Program Coordinator. The Program Coordinator will be a key contributor to ensuring that all of the administrative functions of Opening Act’s programs are running fluidly, and excited to join a highly collaborative and dynamic team of professionals who are committed to living out Opening Act’s core values in our programs:

  • Respecting
  • Showing Up
  • Listening
  • YES And-ing
  • Empowering
  • Including

The Program Coordinator will work closely with the Acting Director of Programs & Manager of Programs & Student Experiences to provide operational support for Opening Act’s programs which include Core After School Programs, Student Leadership Company, Summer Arts and Leadership Conservatory, Act 2, and District 79. The position offers exciting and meaningful opportunities to directly impact the programmatic management of a growing organization.


Roles & Responsibilities

Qualifications include:

  • Passionate and demonstrated commitment to the mission of Opening Act
  • A love for theatre and education, paired with an organizational mind and interest in arts administration
  • Knowledge and demonstrated passion for racial justice and positive youth development
  • Ability to work on and manage multiple projects at the same time with a deliberate focus on efficiency
  • A collaborator, who thrives in working in a hybrid and collegial environment that is supportive of team members’ accomplishments
  • Basic knowledge of the NYC Department of Education and formal training in arts administration can be a plus, relevant experience and intent to develop in this field are more important.
  • Comfort in a small, fast-paced, entrepreneurial non-profit environment

Responsibilities include but are not limited to:

School and Programmatic Support (25%)

  • Assist with creating, tracking, and organizing all student and program paperwork
  • Hands on support for the launch of Fall and Spring programs such as preparing and distributing recruitment materials
  • Provide hands on support for all student facing events, including Act 2 Summits & Yesfest, OA’s yearly student play festival
  • Help maintain google drive for Opening Act programs, including the teaching artist resources website

School Partner Support (25%)

  • Assist the Director of Programs in maintaining ongoing school partnerships, including point people outreach & troubleshooting issues as they arise
  • Short Term help with coordinating vaccination status updates for schools and providing verification as its requested
  • Site visits as needed

Teaching Artist Support (50%)

  • Source venues for in person training and meetings and organize logistics (food, prepping materials, etc.)
  • In collaboration with Acting Director of Programs, provide troubleshooting support for teaching artists, including tracking school logistical issues and scheduling conflicts
  • Communicate program-wide calendar events that impact Teaching Artists, to ensure all aspects of programming are on track, well planned, and ahead of deadline
  • Assist in impact data collection and analysis by ensuring students evaluations are administered, collected, and entered into online tracking system
  • Provide all teaching teams with student survey results in a timely fashion, using the Hello Insight digital platform
  • Bi-weekly checks on Digital Paperwork folders (saving by student name and tracking permission slips for events)
  • Monthly checks on student attendance spreadsheets, with follow up reminders for teaching artists
  • Represent Opening Act with external partnerships as needed, including OA’s ongoing partnership with the Teaching Artist Project, a consortium of arts non profits who meet monthly
  • Other duties as needed by program team

How to Apply


Please attach resume as well as cover letter that addresses why you would be a good fit for this position and a pivotal moment in your life when someone said “Yes” to you.

Opening Act values and welcomes diversity in the workplace and strongly encourages all qualified persons to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.