Deputy Director for Operations

Type of Position:   full-time

Salary:   $100,000

Job Type:    Hybrid

Application Post Date:   December 18, 2021

Application Deadline:   January 17, 2022

About Our Organization

For over 40 years ArtsConnection has been one of New York City’s most comprehensive arts education organizations with programs in the performing, visual, and media arts. The organization has provided innovative arts programming to millions of students in the NYC public school system, enhancing their intellectual, social and emotional growth, while developing groundbreaking educational models. Each year, ArtsConnection partners with over 120 schools across all five boroughs, reaching students in grades pre-K-12, through programs taught by a culturally diverse faculty of professional artists in media, theater, dance, visual art, and music. During out-of-school hours, ArtsConnection’s programs link NYC’s vast cultural resources with teens and families.

Job Position Summary

Working in close partnership with the senior leadership team, the Deputy Director for Operations (DDO) will oversee the overall internal operations of the organization, evolve and build the systems that will position the organization to successfully support our mission while staying current and relevant to the context of supporting young people through the arts.

The successful candidate will be a strategic systems thinker with experience driving results in a non-profit
communal environment. They will have experience supervising others and managing a wide range of
simultaneous projects, while also understanding the importance of equity and inclusion in all decision making.

Working under the supervision of ArtsConnection’s Executive Director and in partnership with the senior
leadership team, the DDO will provide leadership and ensure efficient administrative functions and results in the areas of arts education systems, finance, technology, and human resources. As an integral member of the senior management team, the DDO plays an active role as a thought partner in planning for the organization’s overall advancement. They will build and manage a team of full and part-time staff and consultants whose responsibilities include technology, bookkeeping and finance, data systems, human resources, and office administration.

Roles & Responsibilities

ORGANIZATIONAL LEADERSHIP: OPERATIONAL SYSTEMS AND STRUCTURES

  • Ensure program and operational systems are structured to allow for consistent execution
  • Build, enhance and refine processes to support program and fiscal operations that are effective
    and efficient
  • Manage organizational communication systems and ensure workplace environment sets
    employees up for success
  • Coordinate and communicate clear systems and inventory for managing office and
    programmatic equipment
  • Facilitate Department of Education (DOE) contracting process with an understanding of the program models and financial implications, and compliance with DOE regulations
  • Facilitate renewal of Artist Contracts and design of future pay structures
  • Develop and support procedures and flow of information between ArtsConnection departments (Fiscal, Programs, Development, Communications)
  • Work with ED in providing ongoing strategic and financial updates to the Board of Directors and
    its Finance committee
  • Update and help the organization adhere to the Artist Manual, Employee Manual and, Intern
    Manual
  • FINANCE AND HUMAN RESOURCES
    Oversee all finance and HR Operations
  • Finance
    • Work closely with Executive Director and senior staff in the creation and monitoring of
      annual operating budget, with timely month-to-year closings, annual and long-term
      budgeting.
    • Oversee function and integrity of financial systems and records.
    • Work with team to ensure appropriate evolution of financial systems to match strategic plan and current digital work environment
  • Human Resources
    • Oversee and ensure compliance for human resources functions and processes, including hiring, payroll, employment policies, benefits and performance management.
  • TECHNOLOGY
    Utilize technology to streamline internal operations, programs, and meet the evolving needs of the
    organization
  • Supervise systems manager
  • Ensure clear system for storage and inventory of digital material (i.e. photo, videos, media
    release forms)
  • Ensure clear system for storage and inventory of all equipment used by staff, artists, and schools
    (I.e. laptops, ipads, cameras, microphones, headsets)
  • Ensure clear system for storage and inventory or all instruments and arts materials in use by
    schools
  • Evolve current systems to plan and track program data needed for funding proposals, reports,
    and public relations
  • Serve as a central repository for all organizational reports and dashboards, ensuring sufficient
    upkeep and data entry

ARTS EDUCATION OPERATIONS

  • Collaborate with Director of In-School Programs and Associate Director of Teen Programs and
    Community Engagement.
  • Stay current with policies and procedures related to working with city agencies like the
    Department of Education, Department of Health, and Department of Youth and Community
    Development.
  • Facilitate procedures for artist onboarding, data collection, and mandated trainings

How to Apply

Cover letter and resume only to:
Email: jobquery@artsconnection.org
Subject line: Deputy Director for Operations

ArtsConnection is an equal opportunity employer. We have a strong commitment to equity and inclusion, and value the leadership and skills of people from diverse backgrounds. People of color, LGBTQ persons, and people from other historically marginalized backgrounds are encouraged to apply.