Black Women’s Wellness Retreat

Friday, June 11 – Sunday, June 13, 2021

Application Now Open!

Three Black women sit on a bench talking with one another in a tree-filled location.


Application & Nomination Form Opens: Wednesday, March 31, 2021
Application & Nomination Form Closes: Wednesday, April 14, 2021 at 11:59pm EDT


Retreat Update: jessica Care moore and Dr. Yolanda Sealey-Ruiz confirmed as session facilitators! Stay tuned for more updates coming soon.


The New York City Arts in Education Roundtable is proud to host its first Black Women’s Wellness Retreat (BWWR), in the Hudson Valley area. The creation of the BWWR is in response to the recent events in the Black Lives Matter (BLM) movement and its effect specifically to the Black Women community as well as in line with “Rebuild, Reconcile, Reimagine: A List of Demands for Centering Black Women’s Leadership in Arts Education.” The retreat is FREE for up to 30 participants, with 5 spots held for the nomination of 5 Black Female Elders (55+ years old). Attendees will have the opportunity to retreat away together for a weekend of connection, healing, and growth.

If you have any questions or would like more information, please do not hesitate to reach out to Wellness Retreat Coordinator, Caryn Cooper, at



Who is this retreat for and how can I attend?

The BWWR, is specifically designed for individuals who identify as Black Women and work in the field of arts education. There is space for up to 25 participants, plus an additional 5 spots available for Black Female Elders in the field (55+ years old). Interested participants can apply for the BWWR via an online application on the platform Submittable. The application may take up to 30 minutes to complete.


If you are interested in nominating a Black Female Elder to attend the BWWR, please complete the nomination form. As part of the Elder Nomination, we are specifically looking for Black women who (1) are 55+ years old and (2) have demonstrated commitment to the field of arts education with 20+ years of experience. The form may take up to 10-15 minutes to complete.


BWWR participants must apply or be nominated to attend the retreat. Applications will be reviewed by a selection committee of five Black Women who work in the field of arts education. Participants will be notified by May 3, 2021 on the status of their application and to confirm their attendance at the retreat.

For the safety of staff and retreat participants, the NYC Arts in Education Roundtable is requiring that all attendees provide proof of COVID-19 vaccination and/or proof of a negative COVID-19 test result within 72 hours of the retreat start date. All attendees regardless of vaccination status must submit a negative COVID-19 test result to staff within 72 hours of the event. Anyone with a positive test result will not attend the retreat. For more information about Health & Safety Protocols, please review the section below or contact Wellness Retreat Coordinator, Caryn Cooper at


Where will the retreat take place?

The BWWR will take place in the Greater Saugerties, NY area in the Hudson Valley area (located 1.5-2 hours north of NYC). The retreat will be hosted across 6 satellite houses each with accommodations for 5-7 people per home. Each individual will have their own bed to sleep in, but may share a room with another participant. Transportation will be offered from NYC to the retreat venues.


Health & Safety: COVID-19 Protocols & Procedures

To help ensure the health and safety of our staff and Retreat participants, the NYC Arts in Education Roundtable will be observing the following health and safety procedures, as recommended by the CDC: 

  • All participants are required to wear masks while participating in the retreat including travel and during all indoor activities. In accordance with US Department of Health guidance, bandanas, buffs, and gaiters are not acceptable face coverings. Participants are encouraged to bring along cloth or disposable masks that cover both the nose and mouth, although the Roundtable will have masks, face shields, and hand sanitizer available for participant use.
  • For the safety of staff and retreat participants, the Roundtable is requiring that all staff and attendees provide proof of COVID-19 vaccination and/or proof of a negative COVID-19 test result within 72 hours of the retreat start date. A COVID-19 vaccination is not required to attend the retreat, but it is recommended.
  • All attendees, regardless of vaccination status, must submit a negative COVID-19 test result to staff within 72 hours of the event. Anyone with a positive test result will not be able to attend the retreat.
  • 72 hours prior to the event, participants will be issued a secure COVID-19 Screening Questionnaire via email. All participants must complete this questionnaire and upload proof of a negative COVID-19 test by Friday, June 11 at 8am.
  • In accordance with current social distancing guidelines, participants must physically distance 6-feet from others and maintain physical distancing of 12-feet during moderate physical activities (both indoors and outdoors).
  • To help maintain physical distancing requirements, the retreat will happen across 6 houses in New York’s Hudson Valley-region (~2 hours north of NYC). Each house will be limited to no more than 5-7 participants. 
  • The Roundtable is committed to providing opportunities for everyone to participate in our programming. Participants will be able to indicate any accommodations and/or accessibility needs to make their attendance at the retreat more comfortable. For more information about retreat accessibility, please reach out to Caryn Cooper at
  • All participants will be required to complete a liability waiver by Thursday, May 27, 2021.
  • Retreat programming will be largely virtual and house-based to reduce contact with other participants and staff.
  • Retreat accommodations largely have bedrooms with one bed per room. In some cases, a bedroom may have two beds. Applicants are able to indicate their preference in the application form. 
  • The Roundtable will be collecting contact information of staff and participants for contact tracing purposes.
  • Non-essential gathering limits are subject to change based on State and City law or guidelines, and events are subject to capacity limits and cancellation based on changes in law or guidelines.
  • Participants will not be able to attend the retreat if they have:

Per the CDC’s website, “In general, the more closely you interact with others and the longer that interaction, the higher the risk of COVID-19 spread.” While there is no way to guarantee zero risk of infection in a space where people are present, the cooperation of staff and retreat participants in following required health and safety protocols is essential to our effort to ensure that everyone remains healthy and safe. All participants and staff must comply with the above procedures. Noncompliance may result in a participant(s) being asked to leave the retreat. Those participating in the retreat do so at their own risk of exposure and possible infection.



NYC AiE Roundtable