Disney Theatrical Productions (DTP) operates under the direction of Thomas Schumacher and is among the world’s most successful commercial theatre enterprises, bringing live entertainment events to a global audience of more than 20 million people a year in more than 50 countries. Under the Disney Theatrical Productions banner, the group produces and licenses Broadway productions around the world, including Beauty and the Beast, The Lion King, Elton John & Tim Rice’s Aida, TARZAN®, Mary Poppins, a co-production with Cameron Mackintosh, The Little Mermaid, Peter and the Starcatcher, Newsies, Aladdin, and Frozen. Other successful stage musical ventures have included the Olivier-nominated London hit Shakespeare in Love, stage productions of Disney’s High School Musical, Der Glöckner Von Notre Dame in Berlin, and King David in concert. DTP has collaborated with the country’s leading regional theatres to develop new stage titles including The Jungle Book, The Hunchback of Notre Dame and Freaky Friday.
Disney Theatrical Productions also delivers live shows globally through its license to Feld Entertainment, producer of Disney on Ice and Marvel Universe Live!, bringing beloved Disney stories and characters annually to over 12 million guests in nearly 50 countries worldwide. In addition, DTP licenses musical titles for local, school and community theatre productions through Music Theatre International, including The Lion King Experience, a unique holistic arts education program wherein accredited elementary and middle schools produce condensed, age-appropriate JR. and KIDS adaptations of The Lion King
Disney Theatrical Productions currently seeks an enthusiastic, hard-working Coordinator to support the Production Department. In this role, the Coordinator will be responsible for providing administrative and project support to the Director of Production Operations (DOPO), Director of Production Development (DOPD), Manager of Production Operations (MOPO), and the Production team.
This individual must be highly organized, able to multi-task efficiently and proactively coordinate the demanding work load of the Production team.
The ideal candidate will demonstrate poise, discretion and sound judgment along with a high level of maturity.
Coordinate Production shipping, including creation and tracking of documentation for international shipments
Coordinate shipping and receiving of office, warehouse and local deliveries, work with Operations Department and supervise Porter labor
Manage on-site rehearsal studio, including booking, set-up and support for internal rentals
Assist the DOPO with the bidding process for all shows: create and coordinate bid documentation, schedule and set up bid sessions
Assist the DOPD with writing & reviewing documents with complex Excel formulas
Assist the MOPO with inventory and warehouse management and organization, including the implementation and administration of a new inventory system
Assist DOPO/MOPO with safety programs: track document progress, format and edit documents and presentations
Assist DOPO/MOPO with training programs: administer various training platforms, track assignment progress and communicate with managers
Manage paper and electronic file storage and organization; organize and execute the digitization of archival documents with part-time personnel
Assist with the development and implementation of internal systems and processes
Organize office space and work with the Operations Department on Production Office needs
Provide administrative support to the DOPO, DOPD and MOPO, including calendar management, phone coverage, expense reporting and travel
Vendor invoice processing and coding
Facilitate meetings, set up conference/videoconference calls; take and distribute meeting notes as requested
- Qualifications: Candidates should have experience in theatrical production, specifically in stage management and/or production management with an interest in theatrical management (production management, general management). Proficiency in the Microsoft Office suite of applications is essential, specifically advanced knowledge of Excel. Excellent oral/written communication skills are a must. The ideal candidate will be adept at understanding the nuances of supporting various team members, with strong interpersonal skills to work effectively with diverse styles and shifting priorities. Please note: this position can be physically demanding (running errands, occasional heavy lifting, etc.) and will require occasional evening/weekend work.
Familiarity with Power Point is a plus!